TERMS AND CONDITIONS

General

•  Any unauthorized use of Arizona Bike Week® name and/or logo is prohibited by law. 
•  ABW®/FX Promotions, Inc. reserve the right to refuse service to anyone. 
•  Any merchandise that displays foul language or obscenity must be cleared in advance with ABW®.
•  Any vendor selling knives, swords, or any other weapon must be secured from public access and must be cleared with ABW®. No Firearms Sales! 
•  Spaces will be pre-assigned. ABW® will not guarantee specific locations. 
•  The playing of ambient music must be confined to the vendor rental space area.
•  Vendor merchandise infringing on copyrights shall be removed from the event. 
•  Vendor space subletting without written permission from ABW® is not permitted.
•  Event Sales Tax Permit is required by the City of Scottsdale.  Click here for application.
• Vendor camping (Dry or R.V. hook-up) is available but is not included in vendor rental fee. For reservations & information contact WestWorld at 480-312-6802.

Vendor Operations

•  Vendor Setup will begin on April 12th and 13th, 8am – 5pm.
•  Vendors must rent or supply their own tent, canopy, tables, chairs, etc. 
•  All vendor booths MUST be in place by April 14th at 12pm.
• From April 14th – April 18th all vehicles must be off vendor grounds before attendee gates open. NO EXCEPTIONS.
•  A vendor parking area will be assigned adjacent to the venue for vehicles including stock trucks and trailers.
•  Hours of operation are April 14th & 15th 12pm, April 16th-17th 10am. April 18th teardown 4pm.
• All vendors MUST be off the event site by April 19th at 12am (midnight).
• ABW® requests that all vendor spaces remain open and staffed during event hours.

Vendor Safety

All vendors will obey all pertinent fire and safety codes, laws, ordinances and regulations as mandated by the City of Scottsdale, State of Arizona, and ABW®. (Please no alcohol or firearms permitted)

Per fire safety codes, canopies provided by vendors must be fire retardant.

A Certificate of Liability Insurance is required with a General Aggregate of $1,000,000.00 U.S.D. naming
FX Promotions, Inc., WestWorld of Scottsdale and The Bureau of Reclamation as additional insured.
Please mail or fax insurance certificate to FX Promotions;
 

or fax to ABW at: 480-733-4006

Policies are available from K&K Insurance Agency, Inc.

Vendor Acceptance

I, the undersigned, hereby contract with Arizona Bike Week® for vendor space(s) at the 2010 ABW Cyclefest at WestWorld of Scottsdale. Furthermore, I release Arizona Bike Week®, WestWorld, City of Scottsdale, FX Promotions, Inc. and the Bureau of Reclamation from all liability or claim.

I have read and agree to the terms, conditions, and liability insurance requirements herin.